If you run a non-profit organization, you know how much work goes into it. There are several aspects you have to look after daily, be it funding, documentation, campaigns, activities, etc. Despite all this, you also have to manage a massive team of volunteers that work for your organization. From design tasks to announcing updates to tracking their progress, plenty of work goes into this aspect of any non-profit organization. However, volunteers are a vital part of your ecosystem; every organization needs people to run successfully.
Things get a lot easier if you take the help of robust management software like Vome Volunteer management software that can help you run your team effortlessly. With management software like this, you do not need any other platform or tool for administering the work.
Reasons why every non-profit organization needs a management software
- Maintaining records
Volunteer management software asks the volunteers to enter their personal information like contact information, skill set, interests, experience, etc. This practice can reduce your work, and you will not have to go through all the extensive research and verification of new volunteers that enroll in your non-profit organization. Once the management software receives all the data from the volunteer, it is stored permanently in the form of the person’s profile.
So now you have a permanent record of the volunteer that has just enrolled in your organization. Moreover, even if the volunteer plans to leave your organization, their information will always be in management software for you to access anytime you need. This feature in the management software saves the time you invested in data entry and allows you to focus on other essential aspects of the organization.
- Annual or quarterly reporting
Opting for a volunteer management tool instead of a spreadsheet makes it convenient for all the volunteer and project managers to access the annual or quarterly progress data of each volunteer. Based on this report, the manager can decide the other place for the volunteer in the non-profit organization and whether the person is efficient enough to continue working with them.
This functionality is extremely helpful in tracking the progress of the volunteers and whether they are giving their 100% or not. Earlier in the spreadsheet, the vulture meaning had to go through so much trouble and effort to determine the progress of each volunteer. However, with a software solution, they can access everything as the tool evaluates all the information they need.